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Bolton Society: An Organization of Chemical Bibliophiles: Bylaws

Named for Henry Carrington Bolton, the Bolton Society encourages and promotes the individual love for and collection of all types of printed material devoted to chemistry and related sciences.

Bylaws

1.       Name

        The name of the organization shall be The Bolton Society.

1.1   The Society is named for Henry Carrington Bolton (1843-1903), chemist, historian, academic, bibliophile, and renowned bibliographer of chemistry.

1.2   The Society is a subsidiary organization and operates as a committee of the Heritage Council of the Science History Institute

2.       Object

         The object of the Society shall be three-fold:

2.1    To encourage and promote the individual love for and collection of all types of published material (books, journals, magazines, trade literature, postage stamps, ephemera, etc.) and unpublished material (memoranda, correspondence, reports, diaries, etc.) that illuminate and elucidate the history and development of the chemical and molecular sciences and their associated technologies.

2.2    To advance the cause of the Donald F. and Mildred Topp Othmer Library of the Science History Institute.

2.3    To record, transcribe and make available oral histories of collectors of works in chemistry and the molecular sciences including the various aspects of these disciplines: engineering, technology, history, biography, bibliography, philately, etc.  The person or persons selected for such an oral history need not be a member of the Society.

2.3.1  Refer to:  “The Bolton Society: On oral Histories” as appended to the Minutes of the Bolton Society for 25 April 2007, and to updates as well be needed, such as guidelines for compilation, areas to be explored, and oral history mechanics. (attached)

 3.      Members

          Membership in the Society shall be open to any person who supports the objects of the Society.

3.1    Members shall be drawn primarily from among, but not limited to, bibliophiles, academic and industrial chemists and chemical engineers, philatelists, librarians, historians, and booksellers.

4.       Officers

          Officers of the Society shall consist of a Chief Bibliophile, Chief Bibliophile-Elect, and a Secretary.

4.1    The Chief Bibliophile and the Chief Bibliophile-Elect shall be nominated by the Executive Committee of the Society, and appointed by the Chair of the Heritage Council for terms of one year.

4.2    The primary duty of the Chief Bibliophile shall be to provide leadership to the activities of the Society.

4.2.1  The Chief Bibliophile-Elect shall serve two years and then assume the office of Chief Bibliophile

4.2.2  The Chief Bibliophile shall serve two years and then assume the office of Past Chief Bibliophile

4.2.3  The Past Chief Bibliophile shall serve two years and then rotate off the Executive Committee

4.2.4  The Secretary shall be a member of the Science History Institute staff, permanently appointed by the President of Science History Institute, and serve at the discretion of the President of Science History Institute.

4.3    The Chief Bibliophile shall be a member of the Heritage Council and shall report to the Council on Society activities and accomplishments.

4.3.1  The primary duty of the Chief Bibliophile shall be to provide leadership to the activities of the Society

4.3.2  The Chief Bibliophile shall be a member of the Heritage Council and shall report to the Council on Society activities and accomplishments.

4.3.3  The Chief Bibliophile shall preside at The Society and Executive Committee meetings.

4.3.4  The primary duty of the Chief Bibliophile-Elect shall be to assist the Chief Bibliophile.

4.3.5  Duties of the Past Chief Bibliophile shall be an advisory role to the Chair.

4.3.6  The Secretary shall be primarily responsible for keeping a permanent record of all meetings and notifying members of the time, place, and agenda of Society meetings, and to maintain a membership directory.

5.      Meetings

         Meetings of the Society shall be held from time to time as necessary to accomplish its objects.

5.1  Meetings of the Society shall be held no less frequently than annually.  They may be held separately, or simultaneously, with meetings of the Science History Institute, American Chemical Society (ACS), American Institute of Chemical Engineers (AIChE), or of Science History Institute affiliates, such as the American Association of Textile Chemists and Colorists (AATCC), or The Electrochemical Society (ECS).  Meetings may also be held “online”.

6.      Executive Committee

         The Executive Committee shall be responsible for establishing priorities for activities of the Society to accomplish its objects.

6.1   The Executive Committee shall be composed of the Officers of the Society, the President of the Science History institute, and the Director of Library Services of Science History Institute.

Activities shall be consistent with those of learned and professional societies, such as: holding meetings of the members, publication of a newsletter, publication of special-purpose books, holding seminars and symposia, giving awards, advising the Othmer Library on acquisitions, scouting for material to expand the Othmer Library’s holdings, establishing special interest groups (chemical engineering, biography, industrial chemistry, etc.) interacting with other organizations to learn/teach the role of chemical publications on society and culture, appraising books at meetings of ACS, AIChE, etc., and field trips to libraries and antiquarian booksellers.

6.2     The Executive Committee shall have, and may delegate, responsibility for programming, membership, publicity, and budget.

6.2.1  The Executive Committee shall establish sub-committees and appoint appropriate individuals to sub-committees as needed.  Activities to which sub-committees may devote their attention include: programming, membership, and publicity.

6.2.2  Programming activities shall be comprised of planning specific activities for meetings of the membership and arrangements (date, time, location, speaker, etc.) for those meetings.

6.2.3  Membership activities shall be comprised of recruiting and retaining members, as well as maintaining an accurate member directory.

6.2.4  Publicity activities shall be comprised of making known the Society’s activities, particularly through the Science History Institute website,  Bolton Society LibGuide including the Boltonia Blogand publications such as Distillations, Bulletin for the History of ChemistryChemical and Engineering News, Chemical Engineering ProgressNewsletter of the History of Science SocietyAmbix,SHOT NewsletterChemistry TodayPhilatelia Chimica et Physica, and publications of the Science History affiliates.

6.3  The Executive Committee of the Society shall submit activity reports to the Heritage Council.

6.4  All members of sub-committees and their chairs shall serve at the pleasure of the Chief Bibliophile.

7.      Affiliations

         The Society may be a member of other organizations of kindred intent, such as the Fellowship of American Bibliophilic Societies.

8.      Parliamentary Authority

         The order of business meetings of the Society shall follow the most recent edition of Roberts’ Rules of Order.

9.      Amendments to the Bylaws

         These Bylaws may be amended by the Executive Committee of the Society from time to time as needed, subject to approval by the Heritage Council.

 

Approved, April 25, 2000

Amended, April 3, 2008

Amended, May 8, 2018

 

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